Step 1 — Find and Offer: Once you identify a property, make a written offer. When accepted, a preliminary Sale/Purchase Agreement (voorlopige koopovereenkomst) is prepared with all agreed terms: purchase price, conditions, and completion date. Both parties sign this document, which commits the seller to proceed.
Step 2 — 10% Deposit: Upon signing, transfer 10% of the purchase price to the notary's client escrow account. Required at this stage: valid passport, completed personal data form (the notary provides this), and proof of transfer. Your real estate agent can recommend notaries — you as buyer make the final choice.
Step 3 — Notary Due Diligence (6–8 weeks): The notary requests the official claims list from the tax office, searches the Kadaster for any mortgages, liens, or garnishments, verifies the seller is the sole legal owner (and investigates any divorce, bankruptcy, or inheritance complications), and requests the property's leggerwaarde (government-assessed value) to calculate transfer tax.
Steps 4 & 5 — Sign, Register, Done: You attend the notary's office where the full deed of transfer (akte van levering) is read aloud, signed by both parties, and countersigned by the notary. The full remaining balance must have been cleared before this appointment. The notary then submits the deed to Departamento di Impuesto, pays your transfer tax, and registers the new ownership at the Kadaster. You are the legal owner of record.